WeaverFor block and property managers
AGM minutes, ready five minutes after the meeting ends
Record the AGM, the board call or the site visit. Weaver writes the minutes in your format, files every decision and task under the right building, and remembers all of it, so you can ask what was agreed about the roof three months ago.
Fire door survey
23 Jul
Tom Walsh: 37 fails, eight of them flat entrance doors.
Site visit
17 Sep
Ravi: Flats 23, 51 and 60 haven't replied.
Safety case review
28 Sep
Claire: The breach notice went out on the 19th.
Flats 23, 51 and 60 still haven't sent evidence of repairs. Flat 51 is the serious one: its replacement door isn't fire rated, and the formal breach notice went to the landlord on 19 September. All 29 communal doors were fixed by Walsh Fire Doors.
Made for the way block management actually works
Minutes you have to keep
RMC, RTM and OMC boards and AGMs need proper minutes. Weaver drafts them from the recording with attendance, resolutions and votes, ready to check and sign.
Site visits without the write-up
Walk the building with your phone recording. The notes, the defects and the follow-ups write themselves while you drive to the next block.
Every building's history in one place
Surveys, contractor calls, leaseholder emails and board meetings build one picture per building. Handovers and holidays stop losing context.
Minutes in your own format
Download Weaver's owners' meeting template, change it to match your company's layout, and upload it. From then on every meeting in that building comes out in your format, and downloads as a Word file.
Minutes of the owners' meeting
| Property | Elm Park Mansions RTM Company |
|---|---|
| Date and time | 10 September 2026, 18:30 |
| Place | Not stated |
| Chair | Rachel Moore |
| Minutes taken by | Not stated |
1. Attendance and quorum
14 of 22 members were present or by proxy. The meeting was quorate.
2. Agenda items and resolutions
- Financial Review: Claire Ashby presented the accounts. The 2025 financial year closed with a 4,200 pound deficit, which has been billed as balancing charges. This was attributed to emergency lift repairs in November and a 14 percent insurance premium increase. The reserve fund stands at 23,400 pounds and is held in a designated trust account.
- 2027 Budget Planning: The proposed 2027 budget of 74,000 pounds represents an 8 percent increase over the previous year. It includes a 15,000 pound annual contribution toward a major lift replacement project expected in 2031 to avoid a larger future bill. Basement damp issues in flats 1 and 2 are being addressed via a 6,800 pound drain repair project to fix a collapsed section of the front drain, scheduled for October. A vote was held on the budget. The resolution to approve the 2027 budget of 74,000 pounds was carried with 12 votes for and 2 votes against.
- Election of Directors: Rachel Moore and Simon Clarke stood for re-election, and Anna Kowalski volunteered. The resolution to elect Rachel Moore, Simon Clarke, and Anna Kowalski as directors was carried unanimously.
- Fire Safety and Governance: A fire risk assessment conducted on August 27th confirmed the zone 3 alarm fault has been resolved. New fire stopping work in riser cupboards is required to meet safety standards and is scheduled for November.
3. Resolutions
| Item | Resolution | For | Against | Abstain | Result |
|---|---|---|---|---|---|
| 2027 Budget Planning | The 2027 budget of 74,000 pounds is approved. | 12 | 2 | Not stated | Carried |
| Election of Directors | Rachel Moore, Simon Clarke, and Anna Kowalski are elected as directors. | Unanimous | 0 | Not stated | Carried |
4. Actions for the management
| Action | Owner | Due date |
|---|---|---|
| Perform basement damp repairs to repair the collapsed section of the front drain causing damp in flats 1 and 2 | Claire | 2026-10-31 |
| Perform fire stopping in riser cupboards as identified in the August 27th fire risk assessment | Claire | 2026-11-30 |
| Circulate meeting minutes | Claire Ashby | 2026-09-24 |
5. Any other business
None
6. Close of meeting
Not stated
Chair: ______________________ Date: __________
Witness: ____________________ Date: __________
See what's moving across your buildings
The Loom shows who's working on what, and what's slipping. Each coloured ribbon is a person across the weeks; ribbons meet where people were in the same meeting.
Every way a meeting happens in property management
On site
Record site visits, inspections and AGMs in the room with the iOS or Android app, even with the screen locked.
Board calls
Send Weaver into Teams, Zoom or Google Meet calls with directors and freeholders.
Emails
Forward leaseholder emails and contractor quotes to your Weaver address; they join the building's record.
Phone calls
Share a call recording from your phone, or dictate a thirty-second note after the call.
Simple plans, one free trial
Every plan starts with a 14-day free trial - full access, no credit card questions from us during it. Pasting transcripts, uploads and questions are unlimited on every plan; only live meeting-bot hours are capped.
Free trial
Everything Weaver does, for 14 days, so you can find out whether it remembers the way you need it to.
Free for 14 days
- 14 days, full access
- 3 meeting-bot hours
- Unlimited pasted transcripts
- Unlimited audio and video uploads and recordings from the iOS or Android app
- Ask questions across everything
Individual
For one person organizing their own meetings and keeping one connected picture.
CHF 15 / month
- 10 meeting-bot hours per month
- Unlimited pasted transcripts
- Unlimited audio and video uploads and recordings from the iOS or Android app
- Unlimited questions, answers with citations
- Zoom, Microsoft Teams and Google Meet bots
- Minutes in English, German, Spanish, French, Italian, Dutch or Portuguese
Team
Per person. Everything in Individual, plus sharing projects with up to 3 people in all, each on their own plan.
CHF 49 / month
- 40 meeting-bot hours per month
- Everything in Individual
- Share projects with up to 3 people
- Contributor and editor roles
- Invite and remove members yourself
Office
One subscription for a whole office of up to 15 people. Everyone you add is covered.
CHF 499 / month
- Up to 15 people on one subscription
- 150 meeting-bot hours per month
- Everything in Team
- Help setting up your minutes template
More than 15 people, or an association with many member offices? Write to us
Full plan details on the pricing page.
Questions people ask us
Is it OK to record an AGM or board meeting?
Tell everyone at the start that you're recording and why, and note it in the minutes. The app reminds you before every recording. Rules differ between countries, so follow your own company's or association's guidance.
Does it replace our block management software?
No. Weaver sits next to it. The minutes, decisions and tasks come out as Word files or text you can file there, and Weaver keeps the meeting history your software doesn't.
Can the minutes follow our own format?
Yes. Download the owners' meeting template, adapt it, and upload it. You can use one template for every building, or a different one per building.
How long do the minutes take?
Usually about five minutes after the recording stops, depending on the length of the meeting.
Where is our data kept?
Meetings are stored encrypted on servers in the EU. Transcription and writing the minutes run through Google's Gemini API, whose terms don't allow using your data to train models.
More answers on the full FAQ page.
Bring one recording of your last AGM. We'll show you the minutes.
Book a 20-minute demo